Authors information

The Technical Programme Committee (TPC) welcomes and encourages the submission of original, unpublished, clear, accurate and relevant papers in any of the 7 topic areas listed in the technical scope page.



The ECOC or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.


Successful authors and accepted papers: general rules


  • Successful authors have to register for the conference with at least one author's registration (non-refundable registration fee) on or before 12 July 2015 in order to have their paper included in the conference proceedings.
  • The accepted papers will be published as part of the Technical Digest, complete with ISBN reference number and available to all conference delegates. After the conference, the accepted papers will be referenced on widely-distributed scientific databases (IEEE Xplore) and can be downloaded from there.
  • Authors will present their paper(s) by an oral or poster presentation. Papers that are not presented will not be indexed on IEEE Xplore.
  • Authors from the most highly-ranked papers will be invited to publish an extended version of their work into a special issue of Journal of Lightwave Technology after the conference.




Please find below some information that will help you prepare your contribution as author of an accepted paper.


(1) As author of an oral presentation


(1a) Author of a regular paper accepted as oral
(1b) Author of an invited paper
(1c) Author of a tutorial paper
(1d) Contributor to a symposium
(1e) Contributor to a workshop


All authors who submitted a 3-page paper will:

  • have their paper(s) published as part of the conference proceedings, complete with ISBN reference number. The conference proceedings will be available to all conference delegates on a memory stick.
  • have their paper(s) published on IEEE Xplore after the conference. Note that if the speaker fails to show up at the conference, the paper will be not referenced on IEEE Xplore.

You should create a Powerpoint presentation to present to the audience at the conference.
Format: slide ratio should be 4:3


Please bring your slides on a memory stick. Presenters are not permitted to use their own laptops.


If your talk is scheduled Monday through Thursday, you must visit the speaker room during the registration hours (between 08:00 and 18:00) but at least 3 hours before your presentation time to upload your PowerPoint presentations slides and ensure their compatibility with the equipment.


If you talk is scheduled on Sunday, during a workshop, you should bring your memory stick at least 30 minutes before the beginning of the workshop, directly to the workshop room, where the workshop organizer will help you upload the slides.

Presenting authors are asked to be in their allocated room 10 minutes before the session starts, in order to meet with the session Chair.


To allow attendees to move from one room to another easily, the session chairs will be asked to strictly follow the schedule. To make the conference interactive, we recommend that you leave enough time for questions and answers when preparing your slides, according to the following timing:


Type of paper  


Overall time duration


Including recommended time for questions


Regular oral paper


15 minutes


3 minutes


Invited paper


30 minutes


5 minutes


Tutorial paper


60 minutes


10 minutes




15 / 30 minutes


Check with symposium organizer for confirmation of timing for questions



Check with your workshop organizer for confirmation of timing


ECOC 2015 in Journal of Lightwave Technology


The ECOC 2015 organizers are delighted to announce the launch of a new partnership with Journal of Lightwave Technology for a special Issue on ECOC 2015 to be published in early 2016.

The TPC will shortlist the authors of the 10% best scored papers from each subcommittee (referred to as “highly scored” in the programme), the authors of all post deadline papers, the invited speakers and the tutorial speakers to submit an extended version of their work as invited papers into the special issue of Journal of Lightwave Technology.


(2) As author of a poster presentation


You will

  • have your paper(s) published as part of the conference proceedings, complete with ISBN reference number. The conference proceedings will be available to all conference delegates on a memory stick
  • have your paper(s) published on IEEE Xplore, after the conference. Note that if you fail to show up at the conference, your paper will be not referenced on IEEE Xplore.

You will bring along a printed poster for display in the poster area at the conference.


Please check the conference programme for your poster number, and for the location where your poster should be displayed on.


The posters should be removed at the end of the poster session or they be will be destroyed.



Your poster display



Your poster may follow the suggested poster size: A0: 118.9(H) x 84.1(W) cm (portrait orientation only). The maximum poster size allowed is 150 (H) x 110 (W) cm (portrait orientation only). The poster display location will be prepared with a sign indicating your poster number and adhesive tape. We strongly discourage the use of multiple A4 or US letter printed sheets. Please note that poster boards are not supplied with electricity or audio visual equipment.



You should clearly display the following information on your poster board:

  • The title of your paper
  • The authors’ names and their affiliations
  • Your usual contact details (e.g. an email address) to allow delegates to follow up discussion


Useful tips

The display should be visually appealing and should contain the essence of your paper in a form that is easy to understand. Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them.

  • Your display should consist chiefly of keywords, diagrams, photographs, etc.
  • The poster can contain visuals that were not present in your paper
  • Diagrams and graphs should have clear captions
  • All text should be easy to read, make it BIG!
  • Use colour to emphasise important features
  • All graphs and diagrams should be drawn with thick lines (preferably 1 mm or more in width)
  • Handwritten text or diagrams are not recommended



(3) As author of a postdeadline paper


You will

  • be notified on-site at the conference on Monday 28 September 2015 on whether or not the paper has been accepted
  • present your paper at the ECOC 2015 conference in one of the dedicated post deadline paper sessions on Thursday 1 October
  • have your paper published on the ECOC 2015 website during the conference
  • have your paper(s) submitted for inclusion after the conference on IEEE Xplore
  • have the opportunity to write an extended version of your work, as an invited paper into the special issue of Journal of Lightwave Technology on ECOC 2015

Timing for the talk:


Type of paper

    Overall time duration

    Including recommended time for questions

Postdeadline paper

    15 minutes

    3 minutes






Sunday 27 September 2015


• Half-day workshops on hot topics in optical communications
• Get-together reception


 Monday 28 September > Thursday 1 October 2015


• Plenary speakers on Monday morning
• Parallel sessions with both invited and regular papers
• Symposia describing the most recent and influential developments in specific fields
• Tutorials giving a basic introduction to key topics
• Welcome cocktail on Monday evening
• Gala dinner on Wednesday evening


© ECOC 2015, All rights reserved